Accountant - Pennsylvania Legal Aid Network, Inc., Harrisburg, PA

Pennsylvania Legal Aid Network, Inc. logo

 

Pennsylvania Legal Aid Network, Inc. (PLAN, Inc.) is seeking to fill a full-time fiscal position in the Harrisburg office.

PLAN, Inc. helps make possible the delivery of free legal services to low-income Pennsylvanians by providing strategic leadership, funding, and coordination for ten independent, regional legal aid programs and six specialized legal resource programs that together comprise the Pennsylvania Legal Aid Network.

This position with PLAN, Inc. will be a unique position that serves two roles. While the position will be a full-time employee of PLAN, Inc., approximately 60% of the accountant time will be contracted to one of PLAN’s legal service programs, Community Justice Project, to fill the role of Controller.  The other 40% of the time will be working for PLAN, Inc. as an accountant. This subcontracting arrangement is expected to last for 1 year after which the employee will be a full-time accountant for PLAN, Inc.
 

Pennsylvania Legal Aid Network, Inc.

The accountant for PLAN, Inc. is responsible for the day-to-day accuracy of varied financial reports, records, expense reviews, payroll and tax reports, and insurance coverages. The accountant will work closely with the PLAN Controller to ensure accurate financial records within the accounting system, provide support in grant tracking and reporting, and provide support in the development of budgets, both for the organizational budget as well as grant budgets.

  1. Must develop a thorough knowledge of all grant agreements, grant budgets, and allowability of costs. Prior knowledge of the OMB Uniform Guidance is preferred.
  2. Responsible for processing payroll, verifying staff time and accuracy of tax deductions, and employee contributions to 403b.
  3. Provide support to Controller as needed for general ledger reconciliations for the annual audit.   
  4. Work with bookkeeper to prepare 1099, 1099-NEC, and 1096 and submit to appropriate agencies. 
  5. Prepare internal financial reports for PLAN, Inc. staff as needed. This may include information on the MLK Program, Annual Awards Dinner, Statewide Conference, and Law Group expenses, etc. 
  6. Provide support in the monthly cost allocation process.  This may include running reports out of Legal Server, providing a final monthly trial balance, and other tasks as needed by the Controller.
  7. Provide support in the completion of PLAN’s reports to PLAN Inc.’s major funders within contract guidelines for both PLAN, Inc. and affiliated legal services programs. 
  8. Reconcile all bank accounts for approval by PLAN, Inc. Controller. 
  9. Gather statewide data and update insurance files for quotes on property and liability coverage.   Gather statewide payroll information for Worker’s Compensation insurance quotes and audit. 
  10. Perform other duties as required.
     

Community Justice Project

The Community Justice Project (CJP) is a statewide legal aid program that works to protect the civil legal rights of low-income clients through impact litigation and policy advocacy.  CJP is a project within the Pennsylvania Legal Aid Network and a separate legal entity from PLAN, Inc.

CJP will contract for 60% of the PLAN, Inc. accountant’s time to perform services as CJP’s controller during the first year.  Acting in this capacity, the position will work closely and collaboratively with CJP’s executive director to ensure the accuracy and integrity of CJP’s accounting system and associated reports.  The position will be responsible for financial reporting and the financial aspects of contract compliance, grant applications and grant reporting, cost allocations, and developing and analyzing the annual budget.

Essential Functions/Responsibilities: The key responsibilities of the position with CJP include the following:

  1. Serve as primary financial point of contact, providing day-to-day financial oversight and support and responding to inquiries and requests.  Collaborate with CJP’s executive director for human resource support.
  2. Develop an understanding of the program’s operations and the impact of financial factors on the program’s work.  Monitor the effectiveness of established internal financial controls and propose revisions when necessary.
  3. Work directly with financial and operational report users to review and analyze reports against budgeted amounts to ensure financial and operational accountability.
  4. Create, maintain and update standard report formats and generate ad hoc reports as necessary and appropriate.
  5. Provide grant support, including assisting with proposal budget development, designing and generating financial reports for grantors and audits, and identifying and collaborating to resolve grant compliance issues. 
  6. Actively participate in the annual budget and budget  revision processes. Collaborate with staff to monitor financial results against budget and identifying, explaining, and resolving variances.
  7. Process general ledger entries. This includes (but is not limited to) paying and entering bills, expense allocations, cost distributions, transfers, adjustments, and revenue recognition. 
  8. Process payroll and prepare 1099’s, 1099-NEC’s, 1096’s, and 5500’s in coordination with CJP’s payroll and 403(b) administrators. 
  9. Handle cost allocations and reconcile balance sheet accounts. Identify problems and take appropriate action for resolution.
  10. Special projects as needed, in collaboration with the executive director.

Qualifications

Education: Bachelor’s degree in accounting or equivalent in experience.

Experience: At least five years of experience in a non-profit or business environment with accounting, financial analysis, grants management, and reporting responsibilities.

Other Required Skills and Abilities:

  1. Demonstrated working knowledge of Microsoft Office products, including excellent Excel skills, is required. Working knowledge of Sage 50 preferred.
  2. Experienced with financial and operating data analysis, report design, and the presentation of quantitative information, including account reconciliation and budget to actual comparisons
  3. Ability to effectively communicate quantitative information verbally and in writing to audiences with varying levels of financial sophistication.
  4. Ability to work independently with minimal supervision, to multi-task and to work collaboratively and cooperatively, as a member of a team. Must be organized and able to set priorities and to ensure timely completion of responsibilities. Willing to work on various tasks as assigned.
  5. Experience with employee benefit programs to include payroll, medical/life/disability insurances, and retirement programs.
  6. Able to work a flexible schedule as needed.

Location: This position is in PLAN, Inc.’s Harrisburg, PA office.  Remote work will be considered on a case-by-case basis consistent with PLAN, Inc.’s Remote Work Policy.

Compensation: Salary depends on experience. Target range for someone with 3-5 years’ experience is $52,000 – $60,000. Excellent benefits package provided including health insurance, dental, vision, 403(b), and generous leave time.

To apply, please send a letter of interest and resume by email to:
 

Karen Stokes
Controller
Pennsylvania Legal Aid Network, Inc.
The Louise Brookins Building
118 Locust Street
Harrisburg, PA 17101

kstokes@palegalaid.net
 

Applications will be accepted until the position is filled. The target starting date for this position is November 1, 2021.

PLAN is an Equal Opportunity Employer and values a diverse and inclusive work experience. People of color, persons who are bi-cultural or bi-lingual, women, persons with disabilities, and persons who identify as LGBTQ are encouraged to apply.

 

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